Showing posts with label Copiers. Show all posts
Showing posts with label Copiers. Show all posts

Thursday, July 27, 2017

Businesses Do Still Use Printers and Copiers

Yes, we are moving into the modern age but certain realities still remain constant. One of those realities is that businesses do still rely on printers and copiers. As a result there are many options available such as new, used, or refurbished printers and copiers to suit your budget.


Most businesses use printers and copiers for a number of reasons which include keeping track of important documentation such as invoices. Although many of them have an online invoicing system they still require a paper trail for the accountants. Usually accountants will keep a file with all the invoices for a particular financial year. Allocating printed invoices in a file is the ideal way to keep track of important financial records on an annual basis. 

While on the point of invoicing, a customer may require a copy of the invoice for their own financial records, so the business would require a copier for this purpose. Keeping accounting records is a very important reason why most companies require the use of printers and copiers.


Training and development is another reason why printers and copiers are necessary. In medium to large companies, training and development of employees is an integral part of the growth of the business. Training manuals that are developed by Human Resources need to be printed for each employee, and once training is completed a record of the training completed is kept in their development file. Throughout the year, various assessment and performance records are printed and added to the development file. These documents need to be readily available when it is performance appraisal time.

Keeping track of orders is essential in any business. It is a general requirement that an order is placed in writing. In this day and age, an order sent via email is acceptable. The sales person receiving the email order will then print the order so that it can be passed through the departments as part of the order processing system. With the original printed order readily available for each staff member it is easier for them to get the order processed correctly. This minimises errors when processing the orders.

Printers and copiers are still quite popular in businesses whether they are large or small enterprises. Keeping a paper trail is still preferred by many people within an organisation. It is then up to the relevant department to decide whether they require a new, used or refurbished printer and copier.

Correct-Tek Copier Service
1514 E. Waverly Ct.
Arlington Heights, IL 60004 US
Tel: 847-398-5212
Mobile: 847-398-5212
Email: ctcopier@sbcglobal.net

Read more ...

Monday, May 1, 2017

Learn About Recycling Office Supplies With Toner Resources

Do you feel that the environmental impact of your business or a company that you work for is excessive?  If you have not thought about the ways that your business or the business you work for is affecting our global environment, I urge you to take a look at what is going on. Though many people have not come around to this kind of approach, it is nonetheless an important thing that people have been paying attention to in recent years.  This is a concern that has become more and more common in various areas of our culture as the attitude of our culture expands to a global sense.  A consumer based culture is one that is filled with lots of opportunity, but it is also riddled with problematic repercussions, many of which we have yet to comprehend in any real way.


The implications of having a widespread, disposable global culture are one that will not last very long with the habits that have been developed.  So many of the materials used in basic business and their day to day operations has vast ecological impacts that will be seen for many decades to come.  In fact, many of the materials used daily in basic business are actually highly toxic to humans and biological life.  One example of this kind of toxic material that we use daily are the printing materials that we have become heavily reliant on in order to conduct business, and document everything going on within it.

Plenty of options are out there when it comes to a more conscientious approach to using and disposing of your office supplies, some of which are toxic or contain highly toxic materials within them; like printer cartridges filled with residual inks; so, if you are searching for HP toner supplies, for example, you probably have older cartridges and materials that need to be disposed.  Most people do not think much of this and simply cast them off into the nearest wastebasket to be transported to the municipal dump or landfill.  When this happens, the toxic properties within these materials eventually leaks out and into the water table, contaminating ground water beyond human and biological consumption.


If this sounds like something that you would like to avoid doing, there are toner resources that you can consult in order to make a change in your company or the company you work for.  Many retailers and various brands actually have repositories where you can take or ship your excess materials that are no longer of any use to you or your business.  This is only one option to consider when trying to reduce your ecological impact.  There are so many other ways to make sure that you are recycling and doing your part to keep this world in working order and not harmful to its inhabitants.  Toner resources are a great option for anyone seeking to learn more about this, so check out some of the various areas of information on the subject when you have a moment.

Correct-Tek Copier Service
1514 E. Waverly Ct.
Arlington Heights, IL 60004 US
Tel: 847-398-5212
Mobile: 847-398-5212
Email: ctcopier@sbcglobal.net
Read more ...

Monday, March 13, 2017

What to Look for in a Printer Copier Combination

What Do I Need in a Printer Copier?

This can be a difficult decision to make because you need to know things like workloads, and duty cycles.  You can learn all about these things by turning and going to the internet and doing some research on printer copier machines.  It's important to learn how a printer copier will work and how it can benefit you.

Once you know the employees in the workplace or how the company will use the new office equipment, you can begin to compare specs between different brands on the internet.  It's always a good idea to compare a few different brands at the same time to get an idea of prices and features they offer.

What you should look for is a brand that stays within your budget and will also get you all of the features you want.  Also make sure it performs the way you need it to.  If you have a fifty cent budget, don't expect anything high quality.  Your best bet is to wait until your budget is a bit higher to ensure you get a better printer copier.

Network Ready
Is your printer copier going to be used by more than one person in the office?  The best way to achieve this goal is to put the machine on your local area network, and give access to the people who use it the most.  This solves the problem of having people leave their work area constantly to print, or copy items.

Wherever you choose to buy your printer copier, be sure to ask about ease of installation on your network.  You don't need your network people taking all day trying to figure out a complicated setup for a new piece of equipment.  This takes away valuable time of your network technicians.

Space Saver
Typically the multifunction units are quite compact when compared to other office equipment.  They can normally be setup in a small cubical, or storage space.  This makes them ideal for small work places.  They can usually sit on a desk or a shelf.  They aren’t big pieces of equipment and don’t require a lot of space.

Fewer parts breaking means they will save you time when it comes to repairing them.  This will save your company some money and every company, owner or boss likes to hear the words “money saver”.  If your office isn't a place that will demand anything extreme out of this equipment, it will do everything you need it to.

Performance
* 20 Copies Per Minute
* First Copy Out at 8 Seconds
* 600 dpi Image Resolution
* Scan Once Print Many
* Printing Speed: 15ppm
* Resolution: 600 x 600 dpi
* Standard Full Color Scanning: 50 - 9600 dpi

Features
* Single 250-Sheet Cassette
* 50-Sheet Bypass Tray
* GDI Printing
* Full Color Scanning
* SRU (Service Replaceable Unit)
* 2 in 1
* Auto Exposure
* Toner Save Mode


When you think about buying a new printer copier or scanner for your business or home office, taking suggestions from different resources can lead you to making the best decision. Getting the right printer copier for your business is not that far away.

Correct-Tek Copier Service
1514 E. Waverly Ct.
Arlington Heights, IL 60004 US
Tel: 847-398-5212
Mobile: 847-398-5212
Email: ctcopier@sbcglobal.net
Read more ...

Tuesday, December 6, 2016

Types of Fax Machines

Fax machines are devices that copy data that is wired.  It also acts as a duplicator that is used to copy the incoming data onto paper.  Fax machines are very important in this modern and fast paced life where everything is depended upon time.  This saves time, as it is an electronic device and transmits data at a very fast speed.


There are a variety of fax machines available in the market; depending upon the need and necessity of the user, which can be purchased.  In the olden days thermal fax machines were used, which used thermal papers.  This was not a very good method followed, as they were hard to read and faded away quite soon.  That was in the past!  Nowadays, plain paper is used to print the fax data.  The most common types of fax machines used are laser and inkjet fax machines.

Inkjet fax machines produce good quality prints of faxes, though the speed is slower when compared to the laser type.  They also produce prints at a much lower cost, as the consumables are not as costly as a laser printer;  but if the number of faxes received per day is more than 30, then the slow speed could be annoying, and so it is not advised in places where more faxes are expected to come in.  As they tend to get mechanical problems in the long run, they are not advised in heavy faxing and fax receiving areas.

Laser printers are fit for an office environment and places where a high flow of incoming and outgoing faxes are expected.  These are heavy duty machines and do a good job typing out the matter neatly and clearly.  They are also very fast and so there is no need to wait in queue to send or receive a fax!  The Laser fax machines use a light emitting diode or an LED, which is very reliable and is definitely long lasting.  They are however, expensive when compared to the inkjet and thermal, but looking at the performance, they are definitely worth the cost.  The quality of the images and letters produced is also high.

Thermal transfer fax machine is the third type that uses heat to transmit the ink from a ribbon in the machine, onto the plain paper.  They are reliable and also inexpensive, but the quality is not as good as the others.  Also the whole operation is a noisy affair.  This is mostly used in home-office set ups than in big business and office set ups.

The Fax machine is quite a useful device and can be expensive as well.  It is therefore necessary to take care of it well, always.  Also, before buying the machine, it is necessary to thoroughly analysis  what is the need and type of fax machine to be bought, in order to buy the effective and correct performance machine.

Correct-Tek Copier Service
1514 E. Waverly Ct.
Arlington Heights, IL 60004 US
Tel: 847-398-5212
Mobile: 847-398-5212
Email: ctcopier@sbcglobal.net

Read more ...

Friday, November 4, 2016

Which Printer? Right Technology, Right Choice

Whether you are responsible for a small home-based business, or a large company with many departments and workgroups, there are continuous choices to be made on the procurement of office equipment.  Not least amongst these, is the selection of the appropriate printer technology for your business needs?  Here in outline are the various technologies and their appropriate environment.


Personal Ink-Jets
Useful for one individual or a workgroup with a minimal color printing needs, a low-cost personal ink-jet will be the best choice.  Personal inkjet printers offer a low initial cost, plus the flexibility to print on a variety of media, such as promotional materials.

Business Ink-Jets
In a bigger business environment, or one where color output is a major requirement, the workload is likely to be too great for a personal inkjet printer.  Thus a unit designed specifically for business will fit the bill, offering a lower cost per page.  Many business inkjets employ ink-saving technology and modular cartridges, which avoid the need to change the color when you change the black and white cartridges, for example.

Laser Printers
Large companies demand more output of all kinds. Perhaps also the demand for color output on standard-size paper may be addressed with a laser printer

Laser printers have invariably offered monochrome output in the past, but more and more color-capable lasers are coming onto the market. For organizations with a heavy black-only output though, they still offer the lowest cost of monochrome printing, as opposed to ink-jets which offer a lower cost for color output.  Even so, the picture is changing, and there are some surprisingly low-cost color lasers available today.

Large or Wide Format Printers
Design work or over-size documents for displays require a special kind of printer - a large format printer capable of printing on very large paper (or other media) sheets.  Factors to consider here are quality of output, color capability, speed, networking capability and additional functions such as scanning and copying.

Photo Printers
A photo printer is essentially a personal color ink-jet with a higher capability for printing on special photo paper.  Naturally useful in the home, such printers have their use in the business environment - for example when there is a need to include quality photos in presentation packs for marketing purposes, or for use in training materials.

Business Color or Full Color?
For businesses requiring mission-critical exact color reproduction (such as in the preparation of color proofs, for example), then it is important to differentiate between machine which offer Black and Business Color as opposed to the higher quality Full Color specification.

Multifunction Printers or MFPs
The Multifunctional, All-in-One device combines print,copier, scanner and fax capability in a single machine. These systems are surprisingly compact and affordable.  Indeed some MFPs start at prices below $300.  However, in this category of printers, some hefty and powerful machines are available for Print for Pay and major corporate use, with a vast array of bolt-on systems for folding, stapling and collating documents.

Impact Printers
Rarer these days, but it is still possible to buy dot-matrix and even daisywheel devices for specialist impact applications, for example for such as multiple-copy form printing.  Such printers tend to be more expensive, robust and bulky than the ink-jets and laser printers in more common use.  Impact printers by definition are also much noisier in use.

Other factors - Stand-alone or Networked?
If you plan to share the printer in a workgroup on your office network, then network-ready functionality must be specified.

Speed of Operation
Businesses with a heavy output, or with a plan to share the printer among several users, a faster printer is important - and one that will avoid forcing staff to wait for printouts to get through the queue.  Any shared printer is also likely to be networked so the network speed in the office is also a factor

Cost Considerations
In additional to the initial purchase cost, there is of course the cost of consumables such as ink cartridges and toner which also require budgeting.  The twin costs of initial purchase (or lease) plus consumables and maintenance are defined as the Total Cost of Ownership, and requires a careful projection of costs over the life-cycle of the equipment.

Support and Supplier Backup
All printers come with a basic warranty or guarantee that entitles the purchaser up to one year return to base servicing and repairs.  It is wise and useful to arrange additional cover and a service plan to suit the capacity and work-expectations of the printer.

Green Credentials
Protecting the environment is a crucial issue these days, and taking advice whilst looking for the most energy-efficient options makes sound business sense.  Doing this should also save money in terms of running costs at least.

Correct-Tek Copier Service
1514 E. Waverly Ct.
Arlington Heights, IL 60004 US
Tel: 847-398-5212
Mobile: 847-398-5212
Email: ctcopier@sbcglobal.net



Read more ...

Wednesday, May 18, 2016

Call 847-398-5212, Modern Copiers Offer Higher Functionality

Today's printing and copying technology has evolved to the point when documents can be produced almost instantly.  Copy machines can produce hundreds of reproductions within mere minutes, not sacrificing quality and maintaining the look of the original document.  If your business has been using an older model copier, consider upgrading to a new, modern copier that has the ability to work more efficiency and streamline your document printing process.




There are many brands of copying and printing machines, and the competition between them has driven prices down, passing the savings on to the consumer.  Nowadays, copiers offer unprecedented functionality at prices that were unheard of ten years ago.


When choosing a copier for your office or business, consider the many ways your employees will use its functions.  Digital copy machines optically scan the original document and convert it into a digital format before being processed for printing.  Older, analog copiers optically transfer the image from the original paper to the copy paper.  When it comes to speed and efficiency, both analog and digital copiers can quickly produce a multitude of documents.  However, most new digital copiers can offer multifunction processes, such as faxing, scanning, and printing.  The digital format allows for cross sharing amongst different media and can streamline your office workflow, and digital copies of documents will decrease the amount of paper you use for printing.


Black and white copiers have been a standard and popular choice for high-volume text document copying.  Black toner costs less than color toner, bringing your overall cost-per-copy down; but if you need the impact of vibrancy, color copiers can help you make a great impression with high-quality, crisp color documents.  Color copiers are essential if your business needs to make a statement with presentations, brochures, signs or flyers.  Graphic color copiers are available for businesses that regularly produce comprehensive graphic documents where the image is an essential part of the print.


Color copiers are digital and work much like a laser printer, transferring scanned information to a charged drum by laser.  The toner adheres to the charged part of the drum and is heated before being transferred to the paper.  Higher-end color copiers can produce duplications quickly, while the less expensive models need to take multiple passes with the toner to achieve sharp images and colors.

Standard features on color copiers include image centering, border erasing, color balancing and color adjustment.  Higher end copiers offer additional functionality, including colorizing, which allows you to make color copies of black and white original documents by selecting a color for a designated design or area.  However, most users have access to image editing software that can allow them to manipulate the image and reprint it before it is duplicated.  Take into account all the features your employees will need in an office copier before making your purchase.

You Need a Correct-Tek Copier Repair Services Lincolnshire, Refurbished and New Copier Sales Parts Mount Prospect

More Details - http://www.ctcopiers.com

Read more ...

Wednesday, February 24, 2016

Call 847-398-5212, Smart Ways to Compare Copier Machines

Copier machines are office supplies that hold an important role for running the business.  When you are about to get this machine, you have to be sure that you get the best machine that fits your needs.  This is because this machine does not come in a one-size-fits-all option.


In order to get the best machine that you need, you should make some comparisons among the available copier machines in the market.  There are three main things that you should compare when you are looking for this machine for your needs. They are; the features, the size and the price of the machine.

Features
When looking for the features in copiers, you should look at the speed of the machines to do the copying jobs.  You should also look at the automated options that they have and also other things that can be done by the machines instead of just copying.  You will find that there are some options available for the machines that have the multifunction feature; such as scanning, printing, and faxing.  You will find that these types of copiers will be a very great addition for your business.  Therefore, it is important to know the features that you need before deciding on which copier you will go with.

Size
The copiers that you can find in the market might come in many sizes.  You will find that the commercial machines will take up a large footprint area in any specific room.   Keep in mind though; these types of copiers only bring benefits for the larger type companies, which do larger and bigger amounts of copying jobs.  If you are going to use the machine for your own personal use or in departments of a smaller company that only have a few employees, you could choose a medium size or smaller one.

Price
Price might be the most important consideration that you may have to compare when purchasing copier machines for your needs.  You should look at all the features of the machines, so that you can determine whether the machines are worth it or not to buy.  

Make sure that you choose the copiers that have the features that you will probably be using the most for your needs.  You will find that it is not worth purchasing the copiers with features that you do not need.  Also remember, new is not the only option you have, there is a very good selection of refurbished copiers today in the market place, which can save you a considerable amount of money, and perform most any type of copier, printer, scan, or fax job very successfully and reliably.



Now, you can purchase the right type of copier machine by doing these types of comparisons. You will find that doing such comparisons will be a very important step in your decision making process, in order not to regret it in the future.

You Need a Correct-Tek Copier Repair Services Lincolnshire, Refurbished and New Copier Sales Parts Mount Prospect

More Details - http://www.ctcopiers.com/
Read more ...

Saturday, February 6, 2016

Call 847-398-5212, Quick Tips To Choose The Best Printer Servicing Provider

You can get help from printer servicing and repair Companies to get repairs or services done.  To buy cartridges or toner cartridge refills for machines is not an easy task.  It is very important that you should proceed in the right way before buying these supplies.


Your first consideration should be the purpose for which you are purchasing it.  The purpose which the cartridge is going to perform is important as it will determine a lot of things about it.  For example: one may decide to purchase a Brother Ink Cartridge, depending on the purpose it is going to perform.  The purpose of buying this equipment is very important for it will help you to determine the size of the cartridge that you are going to buy. If you want this equipment to perform different functions, then you should opt for a bigger size which will serve your purpose.

It is very important to determine the costs of cartridges.  Different products are available with different price ranges and for this very reason, it is very important for you to establish the cost of the supply. Therefore, it is advisable to establish the income you get before purchasing cartridges.  An extensive and intensive research is a great option before you choose to buy the printer cartridge.

After determining the cost of the cartridge, it is important to approach the reputable suppliers.  When you have found such supplier, you should conduct an online study to learn about their services.  This will let you know whether they offer toner cartridge refills or ink refills.


The market also offers toner cartridge refill kits for good quality printing.  Refilling is inexpensive.  If you find that remanufactured toner cartridges, is a suitable option for your needs, then you should buy a quality product to get the expected results.

While this was about cartridges and refill kits, let us know how you can choose a copier repair service provider:

Reliability - It is a very important factor, which will help you to choose the right copier service provider. This criterion will reveal the type of reliability services offered by these types of professionals.

Quality - Quality is another important criterion for choosing the provider for copier repairs or services. You can get cheap spare parts at affordable rates, but think twice as some sellers offer low quality products and this will result in repetitive mounting repair bills.

Cost-effectiveness - The choice of any copier service provider depends highly on your budget factor.  It is advisable to go with the best service provider that suits your budget limit.


To dig into more refined details about copier service, toner cartridge refill and buying cartridges, you can browse related websites and online portals on Internet.  Thus, if you have printers at your workplace, then information about the above mentioned topics will really help you in a great way.

You Need a Correct-Tek Copier Repair Services Lincolnshire, Refurbished and New Copier Sales Parts Mount Prospect


More Details - http://www.ctcopiers.com/
Read more ...

Friday, January 22, 2016

Call 847-398-5212, Modern Copiers Offer Higher Functionality

Today's printing and copying technology has evolved to the point when documents can be produced almost instantly.  Copy machines can produce hundreds of reproductions within mere minutes, not sacrificing quality and maintaining the look of the original document.  If your business has been using an older model copier, consider upgrading to a new, modern copier that has the ability to work more efficiency and streamline your document printing process.


There are many brands of copying and printing machines, and the competition between them has driven prices down, passing the savings on to the consumer.  Nowadays, copiers offer unprecedented functionality at prices that were unheard of ten years ago.

When choosing a copier for your office or business, consider the many ways your employees will use its functions.  Digital copy machines optically scan the original document and convert it into a digital format before being processed for printing.  Older, analog copiers optically transfer the image from the original paper to the copy paper, via thru several mirrors and a lens.  When it comes to speed and efficiency, both analog and digital copiers can quickly produce a multitude of documents.  However, most new digital copiers can offer multifunction processes, such as faxing, scanning, and printing.  The digital format allows for cross sharing amongst different media and can streamline your office workflow, and digital copies of documents will decrease the amount of paper you use for printing.

Black and white copiers have been a standard and popular choice for high-volume text document copying.  Black toner costs less than color toner, bringing your overall cost-per-copy down.  If you need the impact of vibrancy though, color copiers can help you make a great impression with high-quality, crisp color documents.  Color copiers are essential if your business needs to make a statement with presentations, brochures, signs or flyers.  Graphic color copiers are available for businesses that regularly produce comprehensive graphic documents where the image is an essential part of the print.

Color copiers are digital and work much like a laser printer, transferring scanned information to a charged drum by laser.  The toner adheres to the charged part of the drum and is heated before being transferred to the paper.   Higher-end color copiers can produce duplications quickly, while the less expensive models need to take multiple passes with the toner to achieve sharp images and colors.


Standard features on color copiers include image centering, border erasing, color balancing and color adjustment.  Higher end copiers offer additional functionality, including colorizing, which allows you to make color copies of black and white original documents by selecting a color for a designated design or area.  However, most users have access to image editing software that can allow them to manipulate the image and reprint it before it is duplicated.  Take into account all the features your employees will need in an office copier before making your purchase.

You Need a Correct-Tek Copier Repair Services Lincolnshire, Refurbished and New Copier Sales Parts Buffalo Grove ..

More Details - http://www.ctcopiers.com/
Read more ...

Wednesday, December 30, 2015

Call 847-398-5212, What Kind of Paper Folder Should You Use?

Folding paper by hand is time consuming and takes time away from other more important projects. Many businesses use employees to manually fold paper for mailers, invoices and more.  These are commonly referred to as "folding parties."  The end result is usually a bunch of paper cuts and crookedly folded paper.  What if there was a faster, more accurate and more precise way to fold paper?  There is. It is called a paper folder.



Automated folders, in the past, received a bad reputation due to jams and complicated setup and operation.  Modern paper folders have come a long way.  They are more compact, easier to set up, and the jams are very few and far between.  Looking for the right paper folder may be more daunting than setting one up.

Folding machines are set up into several categories, depending on the volume, the paper and the type of fold.  The two most basic categories are friction feed and air feed folders.  The biggest factor between these two types of folders is the paper being used.  Friction feed paper folders do not handle glossy paper well, but air feed (pneumatic) paper folders do.

Friction-feed paper folders are the most common folding machine used today.  They use rubber rollers to grasp paper and pull it into the machine to be folded.  Most friction style models can handle standard 20lb copy paper.  You will, however, have to check to see if the paper folder you are looking at can handle thicker cardstock.  Many machines can, but you will want to verify this before making a purchase.

Most friction-feed models can do a single fold, a Z fold and a C fold.  Additional folds, such as a gate or French fold, will depend on the machine being used.  The Z and C folds are the most common used, due to the fact that these fold paper for a size 10 envelope.  A Z fold looks like the letter Z and is accordion-like in shape.  A C fold looks like a letter C and opens like a letter (often referred to as a letter fold).

Friction feed folders are typically available in manual setup, semi-automatic and fully automatic designs. The names are self-explanatory.  Manual setup paper folders require the folding plates to be manually adjusted.  Semi-automatic designs require some manual adjustments and a fully automatic paper folder is controlled by a computer with the folds being set automatically.


Air feed machines use an air compressor to suck paper into the machine, rather than use a rubber wheel.  This allows these types of folders to work with glossy, slick paper.  Pneumatic paper folders are commonly used in print shops and generally handle a higher volume of paper than most friction feed models.

You Need a Correct-Tek Copier Repair Services Lincolnshire, Refurbished and New Copier Sales Parts Buffalo Grove ..

More Details - http://www.ctcopiers.com/

Read more ...

Wednesday, August 26, 2015

Call 847-398-5212, Service Contracts - Part I, Copiers

Welcome to our three part series on service contracts.  Service contracts can vary for copiers, fax machines and laser printers, so in this series I will cover them individually in three separate articles.  Just for clarification the type of machines that I am covering in these articles are the commercial types. Inkjet copiers, inkjet fax machines and inkjet printers are not covered in this article.  The need for contracts on equipment such as these may not be cost effective.  The equipment that I believe you should cover on a service contract are high volume copy machines that are designed to make thousands of copies, prints, scans or faxes per month.

Service contracts are similar to an insurance policy.  They may or may not save you money.  Your costs are fixed so you will know how much per year you will spend instead of hoping that it won't break down too much or have a serious or expensive repair during the year.  There are many ways of paying for a service contract.  Most service companies will bill you monthly, quarterly or annually.
If you choose to be billed monthly, your service company will call at the end of each month and gather your meter reading.  Then they will multiply the amount of copies by your cost per copy.  Some copiers can also be equipped with a device that can send in the meter reading automatically each month and eliminate this part of the procedure.  If you don't make many copies I would choose either an annual or quarterly billing or none at all.  This is because most service companies charge a monthly billing minimum and you might end up paying more.  Another reason to choose quarterly or annually would be the job of having to write a check each month and deal with getting the meter readings.  On an annual contract make sure that you keep an eye on how many copies you produce or you will be paying for copies that you don't use or you may have to renew too soon.

Cost per copy
Cost per copy is the most common way of determining the price for service contracts.  Each time you make a copy the meter clicks just like the odometer on your car.  Many shoppers buy their machine according to the price of the cost per copy, since the service contract costs can often exceed the price of the copier.  An average cost per copy is around 1.5 cents per copy.  This could be lower or higher depending upon some variables.

o How many copies you make per month.
o What type and age of machine that is being covered.
o Environment plays a part because if it is in a dirty environment it will need twice as much service than a machine that is in a clean environment.


Figuring copies per month or per year
Determining the amount of copies per month is the most important information you will need when shopping for a service contract.  If you have an existing copier that has been on a contract for awhile then this will be easy.  Just look at your history.  You need to also take in account for any slow downs or increases in copying that your company is experiencing. If you do not have a history there is a way of estimating.  If you know how many reams of paper that you use per month you can multiply by 500 because there are 500 sheets of paper in a ream of paper.  This will get you in the ball park.
Coverage
Understanding what is covered and what is not covered is very important to find out before you purchase a service contract.  Many service contracts do not cover Staples, Paper and document feeder belts and there may be some others, so check with your service provider.  Does the contract include supplies?  Some supply items are toner, developer, heat rollers and drums.  Find out what the hours they are available and days of the week that they operate.  Which holidays do they take off?  What is the response time?  Is their four hour response time more expensive than their next day service?  Most service contracts do not cover abuse or neglect.  So be cautious with those paper clips and staples as they can cause an expensive repair and it probably won't be covered.  Get all of this in writing then there will not be any surprises.

Accessories
Some companies charge extra for each individual accessory.  Such as, an automatic document feeder, finisher, and large capacity cassettes.  Some may still be charging a flat rate for each unit but I don't see this too often.

Scanning
We live in a new age and with digital copiers you can now scan to your computers.  Using the scanner puts wear and tear on the automatic document feeder but the parts in the copier are not being used. Digital copier machines can count scan only images, so there may be an additional cost for this.  I know that service companies in our industry are kind of scratching their heads on this one because it may be hard to charge for this type of service.

Color Copiers
Service contracts for full color copiers and MFP's are essentially the same as black and white service contracts except that you will be paying for a color copy or a black and white copy.  Some average pricing will be around 1.5cents per copy for black and white and 7.5-10 cents per copy for color.  If you have ever purchased toner for a color unit you know that color toner is always more expensive.


Connectivity
Some service companies will set up your newly installed copier to your network free of charge.  You should always have your IT person on-site at the time of installation, so they can answer questions about your particular network.  Installing drivers and connecting equipment to your network is fairly easy depending on your system.  Existing network problems or additions, will most likely not be covered on the copier service contract unless you make an agreement with your service company ahead of time. 



Most network issues can be handled with your Computer specialist anyway.
You will have to decide for yourself or your company if you will purchase a service contract for your copy machine.  Many companies do pretty well without one.  They always have the machine serviced and parts and supplies replaced as needed.   The only problem is when you have a circuit board or a time consuming problem to repair.  This can sometimes cost you a hefty amount of money and a service contract can really pay off then.  Remember a service contract is like an insurance policy.  It can create peace of mind and you will know in advance what your costs will be.

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